Overseas Suitability Screening

The purpose of an Overseas Suitability Screening is to identify medical, dental, educational and potential duty limiting conditions or requirements of both service and family members. Completing a screening will ensure that both the family and service member are qualified for overseas, operational duty, and remote duty assignments. For the best medical care or education, sometimes an overseas tour is not in the service or family member's best interest. Per BUMED Instruction, the OSS process is required to be completed within 30 days of receipt of orders. It is important that an OSS is thoroughly completed on each accompanying service and family member. For BUMED instructions regarding the overseas screening program, see BUMED 1300-2B and MILPERSMAN 1300-306. A proper screening ensures a productive tour for the service member, family and the new command. Improper screenings cause significant hardship for the family member, service member, and the service member’s command. If an improperly screened individual arrives at the overseas location their requirements usually exceed the capabilities of the new duty station and undue work and family stress could result. These could include increased absences from duty, decreased quality of life, unplanned expenditures, and early return of dependents or tour curtailment. When a case of improper screening is identified, an Overseas Screening Deficiency Report will be submitted to the transferring/losing command, gaining command, BUMED, and COMNAVPERSCOM or HQMC.

Online OSS Process start date TBD

Before you begin Overseas screening:

1. Service member must have hard copy orders, letter of intent, or email traffic from detailer.
2. Completed part 1 NAVPERS 1300/16
3. Ensure all family members are enrolled in DEERS and registered in Genesis.  
4. All civilian medical and dental records are uploaded to MHS Genesis
5. All appointments are completed and up to date:

1. PHA (service member only) Last 12 months
2. HIV (service member only) Last 2 years
3. Immunizations
4. Dental (Last 12 months)
5. Well woman exam (21 y/o to 30 y/o within 3 years, 31 y/o and older within 5 years)
6. Well child exam (within last 12 months)
7. Have no pending appointments, consults, labs, etc.

**For Command Sponsorship read the CFAY instruction first before beginning**  

1. Email hard copy orders and completed part 1 NAVPERS 1300/16 to dha.yokosuka.Yokosuka-NH.mbx.oss@health.mil
2. All required fillable forms with directions will be sent via email
3. After completion of all requirements, documents may be submitted virtually.

 

Virtual Submission

1. Submit documents via DoD SAFE through the link DoD SAFE (requires CAC access)
   • Refer to the DoD SAFE power point for guidance: DOD SAFE GUIDE
   • If you do not have Common Access Card (CAC) capabilities, please email the help desk distro to request a pickup for DoD SAFE. This will bypass the CAC requirement.
2. Once documents are received, a staff member will review them for accuracy and completion. You will then be contacted via email within 24-48 hours.
3. In this email, the staff member will inform you of the status of your submission. If documents are complete, then will book a phone call appointment for you to be screened by a provider. If documents are incomplete, you will be informed of discrepancies and need to submit missing documents before proceeding.

For further details and to address specific questions about any related Suitability Screening issues, please see your area screener. The screener will be able to go into great detail and answer all inquiries pertaining to your specific situation.  ​

Immunizations. Recommended immunizations can be found at http://www.cdc.gov/vaccines/schedules/index.html. Please be aware that full immunization is required for enrollment in DODEA schools.
 
Per BUMEDINST 1300.2B, the Suitability Screening process is required to be completed within 30 days of receipt of Orders (Marine Corps) and 30 days of LOI for Navy service member and 60 days for their dependents. It is important that a Suitability Screening is completed on each service and family member that is selected to come overseas. For an overview of the Suitability Screening process and assigned areas of responsibility, click on the Navy/USMC Suitability Screening Flowsheet/Overview link.
 
​If an improperly screened individual arrives at the overseas location with special needs, the requirements of the individual might exceed the capabilities of the new duty station and undue work and family related stress could result. These could include, but are not limited to: increased absences from duty, decreased quality of life, unplanned expenditures of temporary additional duty (TAD/TDY) funds and quite possibly early return of dependents (ERD) or Tour Curtailment.
 
When a case of improper screening is identified, an Overseas Screening Deficiency Report (OSDR) will be submitted (as required by BUMEDINST 1300.2B) to the transferring/losing command, gaining command, BUMED, and COMNAVPERSCOM or HQMC (as required by MILPERSMAN 1300-306). See the relevant references or the Sample OSDR for more information

It is the member's responsibility to initiate their suitability screening process in a timely manner.